Privacy Policy

Privacy Policy

Last updated: May 2025

At Syntrica, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your information when you interact with us.

1. Who We Are

Syntrica is a UK-based recruitment consultancy offering one-off and subscription-based hiring services across a range of industries.

2. What Information We Collect

We may collect and process the following personal data:

From Candidates:

Name, contact details, and CV

Employment history and qualifications

References and right to work documentation

Any additional information provided in job applications or interviews

From Clients:

Business name, contact details, and hiring requirements

Role specifications and feedback on candidates

Automatically Collected (via website):

IP address and browser type

Site usage data (through cookies – see section 8)

3. How We Use Your Information

We use your information to:

Match candidates with suitable job opportunities

Contact you about roles or recruitment services

Carry out contractual obligations

Improve our services and website

Comply with legal obligations

We will never sell or rent your data to third parties.

4. Legal Basis for Processing

We process your data under one or more of the following legal bases:

Your consent

Performance of a contract

Legal obligation

Legitimate interest (e.g., matching candidates to roles)

5. How Long We Keep Your Data

We retain your personal data only for as long as necessary for the purposes outlined above or to comply with legal requirements.

Candidates: Typically retained for up to 2 years after last contact

Clients: Retained for the duration of our relationship and up to 6 years after for legal purposes

6. Who We Share Your Data With

We may share data with:

Potential employers (with your consent)

Third-party service providers (e.g. CRM systems or cloud storage)

Legal or regulatory authorities if required

All third parties are subject to confidentiality and data protection obligations.

7. Cookies

Our website uses cookies to improve user experience and analyse site traffic. You can adjust your cookie preferences through your browser settings.

8. Data Security

We take appropriate technical and organisational measures to protect your data from loss, misuse, unauthorised access, disclosure, alteration, or destruction.

9. Disclaimer and Limitation of Liability

While we take every reasonable step to ensure that the information we collect and process is accurate and up to date, Syntrica cannot be held liable for any loss, damage, or inconvenience arising from reliance on incorrect or incomplete information provided by third parties (such as candidates or clients).

Syntrica acts solely as an introducer between candidates and clients. We are not responsible for any actions, conduct, agreements, disputes, or consequences that occur between clients and candidates after an introduction has been made. Any contractual or employment arrangements entered into are strictly between the parties involved.

Furthermore, by using our services or submitting personal data, you acknowledge that Syntrica is not liable for any indirect, incidental, or consequential damages, including but not limited to lost opportunities or reputational harm, except where required by law.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any significant changes will be communicated via our website.

Contact Us
If you have any questions or concerns about this policy or how we handle your data, please contact us at:

Email: info@syntrica.uk